Acumatica VAR, ISV, and Developer

Procurement Management

Procurement Management Overview

Acumatica’s Procurement Management Software offers a seamless solution that unifies all aspects of your distribution operations, seamlessly connecting Purchasing, Requisitions, Requests, NonProfit+™ and Acumatica Financials. It’s crucial to consider the benefits of Requisitions Management and Purchasing Management for the nonprofit.

Efficiently manage requests, requisitions, and purchase orders with pinpoint accuracy, utilizing encumbrances within NonProfit+™. Gain real-time visibility into your entire operation using intuitive dashboards and robust reporting tools, empowering you to identify cost-saving opportunities and make informed, data-driven decisions.

As a cloud-based solution, your team can access this functionality anytime, anywhere, and from any device, ensuring flexibility and productivity. ASI’s extensive expertise in cloud-based financial and procurement software, coupled with a profound understanding of nonprofit needs and requirements, positions us as the ideal partner to achieve your desired outcomes.

With a track record dating back to 1991, ASI has been assisting nonprofits with reliable, trusted solutions that enhance efficiency, reduce expenses, and mitigate risks. We remain committed to setting the standard for client success, delivering innovative enterprise solutions with unparalleled expertise and dedication.

Procurement Management Modules

Automate the way you gather requests, obtain vendor bids, create and approve quotes, manage purchases, and fulfill orders for internal or external clients. Eliminate paperwork while providing your sales, service, shipping, receiving, management, and other departments with greater visibility. Requisition Management integrates with Acumatica Purchase Order Management, Inventory Management, Project Accounting, Sales Order Management, Accounts Payable and NonProfit+™.

KEY FEATURES OF REQUISITIONS MANAGEMENT:
  • Purchasing Integration: Automatically create purchase orders in the purchase order module from approved requisitions.
  • Predefined Request Lists: Limit requests to a specific list of inventory items by user.
  • Hide Inventory Items: Optionally hide your product catalog from users, requiring manual item entry.
  • Collect and Organize Requests: Bundle requests from multiple sources in a single requisition. Create approval rules based on quantity, request amount, or other factors.
  • Lead Times: Set lead times for vendor items. Promise dates are calculated automatically by backing out the lead time from the required date for item requests.
  • Shipping Instructions: Designate where the vendor should ship the requested items when the requisition is approved, and the purchase order is released. Requests can be made to ship items to any company location, to customer locations, job sites, or other addresses.
  • Sales Order Integration: Turn an approved quote into a sales order form with one click. Sales orders are managed by the rules within the sales order module and linked to the requisition for easy access.
  • Complete Integration: Take advantage of integration with purchasing, order management, inventory management, project accounting, to automate all processes, eliminate duplicate data entry, and properly account for all transactions.
  • Audit Trail: Automatically create a complete audit trail of all transactions, including the identity of users who entered and approved the transaction or modified the record. Optional notes and attached electronic documents remain with the activity records.

Acumatica’s Purchase Order Management streamlines your entire procurement workflow, from soliciting vendor quotes to managing invoices. Automate routine tasks like PO generation, receiving, and accounts payable vouchering. Track spending and gain valuable insights with seamless integration to your financial modules. Optimize ordering patterns and maintain steady material flow through intelligent algorithms and customizable workflows. Acumatica ensures compliance with company policies and procedures while promoting efficient purchasing that fosters stronger vendor relationships.

KEY FEATURES OF PURCHASE ORDER MANAGEMENT:
  • Automate Processes: Convert requisitions to purchase orders and automate replenishment using economic order quantities (EOQ), min and max, and vendor lead times to ensure product availability. Orders are placed with the vendor that best meets the price and delivery time requirements that you specify.
  • Partial and Consolidated Receipts and Vouchers: Track receipts – partially filled, completely filled, or consolidated from multiple purchase orders into a single receipt. Automatically create accounts payable vouchers from receipts. Consolidate multiple rejects into a single voucher and multiple invoices from a single receipt. Modify pricing during the invoice entry in Accounts Payable with automatic variance posting in General Ledger.
  • Multilevel Approval: Create approval rules for order types, vendor information, order amount, and other order specific information. Control release via pre-set approval process.
  • Blanket Orders: Aggregate orders to for volume discounts. Automatically check for open blanket orders and optionally link to them.
  • Reduce labor costs with receipt rules, barcoding, and automated email communications with vendors.
  • Connect Workflows: The Purchase Order Management module is integrated with all areas of Acumatica, including Sales Order, Requisition Management, NonProfit+™ (nonprofit suite of Acumatica), Project Accounting, Inventory Management, and Accounts Payable.
  • Improve Communications: Automated workflows improve communications internally with automated email and document transmittal for vendors.
  • Donated Orders: Track donated orders coming into the warehouse. Process receipts and post to GL the increase of the inventory and the revenue of the donation upon release. System recognizes the donation therefore the receipt is not available for AP processing.
  • Granted Orders: Track granted orders coming into the warehouse. Process receipts and post to inventory as a specific inventory item or the use of lot tracking. Granted items are available within Sales Orders for proper distribution.