ASI - Non Profit Plus; Fund Accounting for Microsoft Dynamics SL

The ASI-Non Profit Plus Fund Accounting enhancement to Microsoft Dynamics SL provides those key non-profit features that make the difference for fund accounting. Developed using Microsoft Visual Basic, VB for Applications, Solomon Software Tools for Visual Basic, Basic Script Language, and Customization Manager promises that the functionality of Non-Profit Plus is seamless, customizable and full featured just like any module or function of the standard Microsoft Dynamics SL software. This enhancement requires Customization Manager be installed and registered. NPP does not require the Multi-Company module. Otherwise NPP has the same system requirements as the Mircosoft Dynamics SL software.

_Features:

_{Detailed Payable/ Receivable Account Balances}

ASI understands that the micro-management demands of accounting for non-profit organizations. That is why the Non-Profit Plus enhancement to Solomon adds functionality to Accounts Payable and Accounts Receivable to record Payables and Receivables to the associated sub-accounts against which the entries were distributed.

Non-Profit Plus accomplishes this by enhancing Solomon’s pre-release process to create the necessary entries. Once the Non-Profit Plus process is complete, Solomon’s release process begins and creates the appropriate General Ledger transactions.

For those organizations that like to select vouchers for payment on one fund or department at a time, there is added functionality to Accounts Payable to select vouchers for payment based on any segment of the sub-account. Wildcards are even accepted!

_{Automatic Due To / Due From Processing}

ASI has endeavored to provide as much flexibility in its Due To / Due From processing as possible. This function may be activated as separate Due To and Due From accounts or they can be combined into one Due To/From account.

A new Due To/From Account Maintenance screen has been created to support the assignment by DTF segment of:

• Due From Asset Account
• Due To Liability Account
• Description

If the user only wants to process using the single Due To/From account philosophy, simply use the same account in both fields.

Due To / Due From processing has been added to the following modules:

• Accounts Payable
• Accounts Receivable
• Cash Manager
• General Ledger
• Payroll

The net result of Automatic Due To / Due From Processing is that the user spends much less time analyzing and posting Due To / Due From journal entries. The Trial Balance is in balance by the selected segment(s) of the subaccount, thus the user may generate Balance Sheets at any selected subaccount level.

_{Encumbrance Processing}

By modifying the existing Purchasing / Requisitions module in Solomon, ASI-Non Profit Plus adds functionality to assist administrators/finance directors in maintaining control over their appropriations. As purchase orders and requisitions are entered, approved and saved, Non-Profit Plus automatically encumbers the individual transactions of that purchase order by storing the amounts, by account/subaccount/fiscal year combination, in a ledger within the General Ledger.

By utilizing these stored amounts in conjunction with the budget and expended amounts for each account/sub-account combination, the system determines if that line of the current purchase order will cause an account/sub-account/fiscal year combination to exceed its approved budget.

Non-Profit Plus has created a new table to record the detailed activity associated with a PO which can be printed on new, open and closed purchase order reports included with the enhancement. This table not only records the purchase order amounts on an account/subaccount basis, but also records any vouchers entered against that purchase order. This allows the Detailed Open and Closed Purchase Order Reports to produce meaningful output showing the amount of the purchase order and any vouchers applied against it in detail.

Since the main purpose of encumbrance is to assist management in remaining within their budget, we have provided access to a “Funds Available” inquiry screen from the Voucher and Adjustment screen, the Purchase Order screen, Requisition screen GL Journal Transaction screen and from a General Ledger menu option.

_{Enhanced Focus on the Budget}

ASI realizes that budgets are seldom cast in stone. For those organizations that are not bound by regulations prohibiting redistribution of budgeted funds, the Non-Profit Plus enhancement to Dynamics-SL allows the user to make amendments on the original budget.